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Assistant Registrar, Records and Enrollment
Required Qualifications (as evidenced by attached resume):
Bachelor's degree (foreign equivalent or higher). Three [3] years of full-time academic administrative experience at the college or university level. Computer proficiency to include Microsoft Office products (i.e. Excel, Word, etc.), Google Apps (or related). Experience in a customer service environment. Experience with student enrollment systems (i.e. PeopleSoft, Banner, etc.).
Preferred Qualifications:
Master's degree (foreign equivalent or higher). PeopleSoft experience. Experience with classroom facilities management. Supervisory experience. Experience with course scheduling in an academic environment. Experience working in the Registrar's Office or Enrollment Services. Technical experience with classroom assignment software (i.e. 25Live, Resource 25, Ad Astra, etc.).
Brief Description of Duties:
The Assistant Registrar, Records and Enrollment Services will coordinate daily registration adjustments, communicate with Stony Brook University (SBU) various schools, and monitor the business operations of the office to ensure the Registrar's Office is meeting the needs of our students. They will also manage daily process related general registrar business, general office workflow to support the SBU various schools and manage the daily service operations calendar for phones and counter, making updates as needed.
Duties:
• NCAA Compliance and Certification:
• This position supports the Associate Director for Operations in the NCAA Compliance and Certification Process. The incumbent will have responsibility for obtaining/documenting the academic credentials of student athletes to ensure that they meet the National Collegiate Athletic Association (NCAA) and CAA Conference eligibility rules for satisfactory academic progress. This requires an ability to follow NCAA, institutional and conference specific regulations as they deal with registration, academic records, academic standing and degree progress.
• As administrative support monitors students' degree progress within the Registrar's Office. Responsibilities include: communication with academic and administrative offices regarding student degree certification and acting as a liaison between the athletic advisors and university curriculum committees.
• Maintain current database/knowledge of all NCAA, institutional, conference and state rules and regulations that relate to student athletes.
• Attend annual conferences
Serve as the liaison and work cooperatively with the Athletic Compliance Officer in assuring timely review and accurate analysis of each student athlete's satisfactory progress.
• NSC Report Processing and Record Correction:
• Support and serve as back up to the Data Analyst for support and enrollment reporting in the area of National Student Clearinghouse (NSC) Enrollment Reporting.
• Support Degree Verify Reporting to NSC and work with Do It to maintain data reporting requirements.
• Represent the University during the Annual NYS Single Audit.
• Ensure the University is in compliance with NY state standards regarding enrollment, withdrawal, and graduate reporting.
• Enrollment, Records and Disciplinary Support:
• Process and maintain the various business sheets relating to academic records. This includes petition processing, bio/demographic updates, disciplinary/academic standing forms (Common App/Transfer forms/various school requests). This position will collaborate with the Office of Community Standards as well as the Academic Judiciary Office regarding these requests. It will also be necessary to work with the various academic departments on campus when reviewing/updating student requests/information.
• Generalist and Customer Service:
Provide leadership and supervision to staff in support of this operation within the office. It also includes providing all registrar-related services including registration, schedule adjustments, and academic records using the PeopleSoft student information system with the goal of providing timely and exemplary service to all campus constituents. This includes any and all locations, e.g.: SUNY Korea, Southampton, East Campus, Manhattan, etc.
• All staff will function as generalists in all areas of registrar daily business. This includes, but is not limited to: enrollment, attendance at orientations, course scheduling, records, graduation, transcript production, etc. This will require understanding of the Registrar's Office, Advising, Financial Aid, Bursar and Student Accounts business policies, as well as University Policies and Procedures.
• Staff will provide support to the Customer Service area of the Registrar's Office. This includes providing service at the Registrar Service Counter, answering phones in the phone que during scheduled shifts. In addition, support the flow, communication and follow up of emails/in person tasks/issues.
• When possible, technology and efficiency will be implemented for key aspects of maintaining and supporting students, faculty and the university as a whole. Registrar staff understands the office culture and needs, always looking for ways to improve the customer experience and streamline processes. Staff will support the behind-the-scenes activity for supporting the university goals.
• Other duties or projects as assigned as appropriate to rank and departmental mission.
Special Notes:
This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
In addition to the employee's base salary, this position is eligible for $3,087 UUP annual location pay, paid biweekly.
For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at or visit https://www.stonybrook.edu/commcms/oea/.
In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewedhttps://www.stonybrook.edu/police/https://www.stonybrook.edu/police/.
Visit ourhttps://www.stonybrook.edu/commcms/jobs/working-here/index.phphttps://www.stonybrook.edu/commcms/jobs/working-here/index.php page to learn about the total rewards we offer.
The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU's good faith and reasonable estimate of the range of possible compensation at the time of posting.
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